What Is Due Diligence?

Due diligence is a process of taking the care and time to understand safety and production requirements of a job or task. Supervisors have a responsibility to ensure that every part of the task or job is challenged against a standard of safety to ensure that workers are adequately protected. This is part of the Job Hazard Analysis or Job Safety Analysis that must be completed for each task or day.

Challenging all steps in a job against safety standards is the basic concept of due diligence. Understand the scope of the job and the tasks required first. Then assess each task individually for safety. Finally, establish a plan to control hazards and work safely.

Why Do Supervisors Need Training?

A supervisor is appointed because of training and experience regarding a task or job. The supervisor is directly responsible for the safe completion of the work, and the wellbeing of the workers they are supervising.

Supervisors cannot be expected to inherently know how to perform any supervisory task. Moving from a worker position to a supervisor position requires specific training. Understanding the roles and responsibilities of a supervisor is paramount to being a safe and effective supervisor.

What Happens Next?

Supervisors are tasked with getting a job done. To get the job done safely, supervisors need appropriate training to assess and control the hazards they’ll face. A general awareness of due diligence is a good place to start. Specific training in tasks and hazards faced by an organization or site require specific training.

KMC Safety Solutions offers training, hazard assessment, safe work planning, program development and auditing of health and safety programs. For solutions customize to your needs, contact us:

The Incident

The injury occurred at an industrial facility in Guelph Ontario. The exact details are less relevant for this post, The result of the injury was that the worker’s arm was severely injured with an arterial bleed. Direct pressure was not controlling the bleeding adequately and the injured worker was quickly losing blood. A nearby police officer hearing the dispatch responded and applied a tourniquet to control the wound and prevent further blood loss.

The Lessons

Assessing tools and processes for hazards is a critical step in preventing injuries and emergencies. When emergencies do arise, having response plans in place produces the best outcome for the injured worker. Put the guards and tools in place to protect a worker from being injured. Have a plan in case the safeguards fail.

First Aid training is critical to the health and safety of workers. WSIB and OHSA sets out the minimum requirements for first aid in the workplace. These standards are minimum and based on the standard first aid program requirements of training providers. Those standards are set based on specific criteria of equipment, average types of injuries and proximity to professional responders.

WSIB sets out minimum equipment standards for workplace first aid kits. These standards are based on common injuries and are largely not in line with best practices. There is no requirement for PPE in first aid kits, as an example.

Workplaces with specific hazards need specific training. In this case, StopTheBleed training and equipment would have been ideal care while waiting for emergency responders. StopTheBleed is a plan designed to intervene with life-threatening bleeding in a pre-hospital environment.

The Training

The availability of a tourniquet, wound packing gauze, and the training to work with the equipment is critical in the event of a major injury. Strategic placement of equipment at high-risk points is the best second-line defense.

StopTheBleed training is short (under one hour typically per class) and equipment is reasonably inexpensive without expiry dates. The more remote workers are, the more important it is to have appropriate first aid equipment and training. Buy only genuine components from recognized distributors. Many counterfeit tourniquets are widely available and have a high rate of failure. Like most skills, this skill is easy to learn, but is also perishable. Incorporate regular refresher training into all health and safety plans.

 KMC Safety Solutions serves the Southern Ontario manufacturing and construction sectors. We offer training, program development, gap analysis, compliance auditing and consulting services. Training is available in person or online for many programs. Contact KMC for your personalized solutions.

What is a confined space

There are three conditions that create a confined space. None of the definitions refer to the physical size of the space. Confined space doesn’t always mean small or in close quarters.

The first condition is that it is not designed for continuous human occupancy. This is a broad definition and can encompass everything from an open vat or pool to a pipe or tunnel.

The second condition is that the space may present an atmospheric hazard. Doesn’t necessarily present a hazard, but might. An atmospheric hazard is one that creates an oxygen deficient (or enriched) atmosphere, or a toxic atmosphere because of other contaminants. This hazard can be internal or external such as a cutting or welding operation or the introduction of gases or vapours from an outside source such as engine exhaust or leaking fuel.

The third condition is that there needs to be limited means of egress. This may be due to the size of the vessel or compartment, the shape of the doorway, the need for a ladder or other means of access.

What goes into an entry plan

Any confined space entry needs a specific plan written for that event. In many cases, the details of a plan can be repeated for each space and adjusted for specific tasks that are being completed during the entry. It is best practice for industrial facilities to have an inventory of confined spaces and the requirements for each one pre-filled in the plan.

Basic information includes the type of space, the hazards that are or may be present in the space, the tasks to be completed in the space, and the rescue plan should an emergency arise. The details of the plan are based on the specific conditions encountered at the time of entry. The plan also sets out the workers, attendants, and supervisors involved in the activity.

What information do we need

The first thing needed is a description of the space and an assessment of the hazards associated with entry. These hazards need to be addressed before adding any other potential hazards of the tasks to be performed in the space. Once the hazards are identified, controls must be put in place. Depending on the nature of the space and tasks, there may need to multiple or back up controls. If multiple trades are involved in the process, a coordinating document is required to ensure that one trade’s operations won’t create a hazard for other workers in the space.

What’s next?

Every employer needs a confined space program if their workers are exposed to confined space work. Developing a plan and training workers is a critical step in worker safety. Contact us today to review or update your confined space plan, or develop training for your specific needs. Remote training is available here:

KMC Safety Solutions serves the Southern Ontario manufacturing and construction sectors. We offer training, program development, gap analysis, compliance auditing and consulting services. Training is available in person or online for many programs. Contact KMC for your personalized solutions.

A Safety Data Sheet or SDS is a standardized document that provides information about a hazardous substance. The layout of an SDS is part of the Globally Harmonized System for managing hazardous materials in the workplace, or WHMIS GHS. The layout of the SDS gives readers important information about the product.

What products have a Safety Data Sheet? 

All controlled products have an SDS. All workplaces are required to have the most up-to-date SDS for all chemicals and other hazardous materials on hand. Most products that have a potential for health hazards, specifically chemicals and compounds, have an SDS available. When in doubt, ask the distributor or manufacturer. 

What training do workers need? 

All workers must have WHMIS training without exception. While there is no definite expiry date for certification, best practice is to renew training every two to three years. Regular refresher training allows workers to keep abreast of changes to the program as well as revisit the safety regulations of WHMIS GHS. 

What’s next? 

Workers need WHMIS training. You can access online training here or contact us for in class or online training

All workplaces must have Safety Data Sheets for all controlled substances on site. Get these sheets from the distributor or manufacturer. All workers must receive WHMIS training 

An understanding of hazards and tasks is the first step to working safely. It is of the utmost importance that all workers understand what could hurt them and what they need to do on the worksite. Without that basic understanding, it will be impossible for workers to stay safe.

With the advance of safety regulations comes the requirement for documentation. It’s no longer enough to simply tell the workers about a hazard. It’s no longer acceptable to assume workers know how to keep safe.

Documentation that can be referenced by workers, supervisors, employers and eventually inspectors is paramount to success. Every job hazard analysis, every safe work plan, every tool box must be recorded and available for reference if required. Traditionally, this information has been kept on paper forms in a book or binder. More advanced options included having a carbonless copy that could be sent to an office or other offsite place for storage/reference later, if it can be found.

The result of all this documentation is typically a mess. It is a significant challenge to find one specific document when it’s needed.

There is a better way. Use a dedicated safety management platform to store forms, record training, and keep on top of worker licences and certifications. Reduce the human management component of safety. Most users find a rapid improvement when automation is introduced.

Having a central, mobile application that can store your information is paramount to success. Each worker should be able to, without hesitation, have access to the health and safety policy, safe work practices, and job hazard analyses of a worksite. Safe work practices and required PPE should be immediately available.

Use a program that is easy to use, instantly updated and always working with the latest version of your forms. Choose a program that is completely customizable to your needs and your industry or trade. A good platform will keep documentation, check lists, audits, forms, as well as reference information in one place that is easy to navigate app or webpage.

The right application will meet as many of your needs and wants as possible. At KMC we don’t sell software, but we use software to make your safety program work as well as it can for you.